Learning Objective: To provide some suggestions on what to consider as part of your schools re-opening plans during and post the COVID-19 pandemic.
Many School Divisions are meeting to examine how they can safely re-open their schools now that the Governments and Provincial Health Authorities have given their approval. In discussions with many of you and information we’ve gathered from other areas throughout Canada and around the world, we thought it was timely to provide you some of the ideas being considered.
Ultimately, everyone wants to ensure our schools are safe for staff and students while at the same time providing an effective environment for students to learn. As such, balancing this will be the challenge that School Divisions will encounter as they navigate the various requirements.
Things to consider:
- Thorough cleaning of all schools prior to student’s arrival.
- Hand sanitizers located at all key entry points and common areas throughout school.
- Constant promotion of proper hand washing for all staff and students.
- Regular screening of students/staff for temperature, and COVID-19 related symptoms. If symptoms present, Isolate until such time as they can be picked up by a parent/care giver.
- Staggered arrival/departure times. Different grades starting and being dismissed at different times.
- Staff/students splitting their instructional days where a portion will be instructed in classrooms and a portion via home based learning.
- Implementing alternate days/weeks where students will attend school and learn from home.
- Smaller number of students on buses (supports the staggered start time’s scenario).
- Smaller number of students in classrooms to maintain required physical distancing of 2m.
- Process in place within hallways, stairs, and other common areas to ensure proper distancing is maintained, ie. one staircase designated for down only and one designated for students going up.
- More emphasis on distance learning. Some Divisions are considering certain grades will be taught through distance learning programs versus in schools. This will provide some relief on the challenges associated with classroom loads in many schools.
- Re-purposing single use rooms such as libraries, cafeterias, gyms into multi-purpose areas where lessons can take place.
- Using outdoor learning when weather & systems permit. Use of sports field surrounding schools as outdoor classrooms.
- Looking to rent alternate facilities to use for instruction.
- Redrawing of school boundaries to take advantage of underused facilities.
- Availability of applicable PPE for staff and/or student use.
- Removal/decommissioning water fountains.
- Installation of Water Bottle filling stations.
- Restricting visitors to schools – applicable sign in/out sheets should now be mandatory in all schools.
- Parents restricted from entering schools during drop-off and pick-up times.
- Frequent cleaning of all common and high touch areas.
- Look at the merits of installing automated systems such as lights, and doors to limit contamination of high touch areas.
- Policies for to avoid sharing of school supplies, food, etc.
- Meal service – proper Provincial Food Safety training should be mandatory for all staff involved in this area including the use of PPE. How food is provided to students is also being reviewed – delivered to student versus buffet style lines. Ways to continue with meal programs in schools is critical for many of the students well being.
- Removal of microwaves from common areas, and classrooms; used only by Food Safety trained staff.
- Physical activities – sports like basketball, football, volleyball, baseball, etc. pose some unique challenges given the student is required to touch the ball, whereas sports such as soccer, lacrosse, golf, track events (without relay batons, javelin, shot put) and hockey are such where the participant doesn’t touch (skin contact) the ball/puck on a regular basis.
Flexibility:
- The need for flexibility in adapting to the temporary requirements is critical as we make our way through these challenging times.
- Now, more than ever, regular documented inspections should be provided and maintained for all areas within a school including the mandatory sign-in and sign-out logs for all staff and visitors.
Final Thoughts:
Throughout your planning process, there needs to be an ongoing analysis on primarily three areas when reviewing your re-opening plans:
- The physical – actual brick and mortar requirements. Reconfiguration of learning spaces, installation/removal of equipment, safety devices, etc. What are the technology requirements for laptops, internet connections, etc.? What are the transportation needs for our students?
- The Human element – the affects these plans will have on staff and students. Everything from staffing levels, the ability to work remotely to the mental challenges the reopening may have on staff and students will require continual monitoring and support.
- Financial Impact – Some of these changes will require significant capital expenditures. There should be open discussions with all stakeholders (internal and external) in order to the meet the needs.
While this information is specific for school divisions, these considerations could be applied anywhere.
For additional information, contact:
Doug Taylor, CRM, CCPI
Managing Director, Risk Management Group
doug.taylor@suncorpvaluations.com
As we are deemed an essential service in supporting the banking and insurance sectors, we are still progressing with the completion of appraisals and risk management reporting. We have had to alter our inspection protocols to ensure the safety of our clients and staff, inclusive of having all of our appraisal/risk management staff working remotely. One of the questions that our clients have been asking is our thoughts on values post COVID.
There are so many factors in that single question, here are some of the factors we will be examining post COVID:
• Cost of money, with prime interest rates in North America being nearly zero, will banking institutions lower their lending rates, thereby increasing “cheap” capital for investment and recovery activity;
• How long will “cheap” capital be available, if the recovery period is accelerated, cost of funds may go up;
• What types of government stimulus programs will there be, which, in turn, will affect construction activity and potentially impact the cost of construction;
• Changes in demand, will remote working and the prolonged need for physical distancing change the demand for real estate which would impact market values and potentially insurable values;
• Will we continue to focus on climate change initiatives that mean more “Green” buildings, will the potential changes in demand and the drive for innovation make these buildings more affordable;
• Will oil prices and demand continue to sag, which in turn can affect the demand and values of “yellow iron” and other machinery?
In looking at these factors, we will look to examine other Black Swan events. Since 1997, we can look at 9 such events (1):
1997 – Asian Financial Crisis
2000 – The Dot-Com Crash
2001 – 9/11
2008 – Global Financial Meltdown
2009 – European Sovereign Debt Crisis
2011 – Fukushima Nuclear Disaster
2014 – Crude Oil Crisis
2015 – Black Monday China
2016 – Brexit
The current economic malaise is due to a non-economic event such as 9/11, the 2008 Global Financial Meltdown was due an economic event (bad credit, high debt loads). However, events like the 2008 Global Financial Meltdown provide us context for a recovery period. Running up to 2008 we saw a “complacency that emanated from years of stable growth, low inflation & high employment rates in the US which brought financiers to lend recklessly”. (1)
In 2020, we had a similar scenario, stability of growth, lower inflation and high rates of employment in the United States. We were seeing the impact in our appraisals as best illustrated by the following graphs:
Relative to insurable cost values on a generic basis:
Relative to market values for commercial real estate on a generic basis:
Green Street Commercial Property Price Index
Indexed to 100 in August 2007
All Property CPPI weights: retail (20%), office (17.5%), apartment (15%), health care (15%), industrial (10%), lodging (7.5%), net lease (5%), self storage (5%), manufactured home park (2.5%), and student housing (2.5%). Retail is mall (50%) and strip retail (50%). Core Sector CPPI weights: apartment (25%), industrial (25%), office (25%), and retail (25%). (2)
So what does this all mean for impact on values? It is important to note the distinction between insurable cost values and market values (we have posted to our web-site a previous blog on the distinctions between these two premies of value).
Prior to COVID 19 and the oil price crisis, we would look at some predictive models (as below from Science Direct) that provided trends for construction costs (3):
However given the unprecedented nature of the current Black Swan event no one can reasonably predict what the new trends will be, perhaps we will see no change, an increase or sharp drop for both construction costs and market values. However, government intervention may stave off sharp drops or at least shorten the effects of the Black Swan event. Again it is important to note the distinction between insurable cost values and market values, the trends for both are somewhat correlated over time (not perfectly), however in the current environment they could de-couple as governments look to financially support infrastructure projects as economy starters. Furthermore, we could see future insurable cost values and market value trends differ for component type, property type and regions.
Ultimately, we know we are in for periods of volatility (and that the volatility maybe based on geography), particularly until we have a vaccine for COVID 19. Accordingly, the only impact we can predict with some certainty is that we are going to have some volatility, and that we will need to build in some contingencies for this event and for future Black Swan events, time tells us they will occur and this latest event takes us to the extreme in terms of magnitude of impact. As below, some timelines that demonstrate potential impact due to COVID 19.
Timelines of Past Crises in the Stock Markets (4):
| Crisis |
Pre-Crisis Peak |
Market Bottom |
| Great Depression |
August 1929 |
June 1932 |
| Black Monday |
August 1987 |
November 1987 |
| 2000’s Recession |
December 1999 |
September 2002 |
| Great Recession |
October 2007 |
February 2009 |
REFERENCES:
Faisal Khan (January 18, 2019). 9 Black Swan Events that changed the Financial World. Retrieved from https://www.datadriveninvestor.com/2019/01/18/9-black-swan-events-that-changed-the-financial-world/
Commercial Property Index. Retrieved from https://www.greenstreetadvisors.com/insights/CPPI.
Construction cost index prediction using neural networks. Retrieved from https://www.sciencedirect.com/science/article/pii/S1110016819300316#f0025
Trefis Team (March 13, 2020). Market Crashes Compared:-28% Coronavirus Crash Vs. 3 Historic Market Crashes. Retrieved from https://www.forbes.com/sites/greatspeculations/2020/03/13/market-crashes-compared28-coronavirus-crash-vs-4-historic-market-crashes/#5112cdd14ee8
During times of crisis, emergencies, or other types of disruption, authorities often order closures of non-essential businesses and services.
During these times, essential services are permitted to continue operations. In fact, they are expected to remain in operation. Why? Because, among other reasons, essential services are necessary to preserve basic societal and economic functions.
The Appraisal industry is recognized as an Essential Service in most jurisdictions.
What makes appraisals an Essential Service? The banking, finance and insurance industries are Essential Services as they provide basic economic functions. The appraisal industry is part of the supply chain to the banking, finance and insurance industry, thus appraisals are an Essential Service.
Being recognized as an Essential Service is an important responsibility placed on the shoulders of the appraisal industry. We do not take this lightly. We understand that it is our duty to continue providing high quality professional services while doing our best to protect the health and safety of the public and the appraiser(s).
The COVID-19 crisis affects appraiser’s ability to do property inspections. Travel and inspection safety are not new territory to a professional appraiser. We routinely encounter all kinds of risks while in the field, and managing inspection risk is part of our training. At Suncorp Valuations, we added pre-inspection procedures and questions to identify potential COVID-19 issues as much as reasonably possible. When we do identify a risk, we communicate with our client immediately to identify ways to mitigate the risk.
At Suncorp Valuations, we have also developed alternatives to full inspections such as desktop analysis or exterior only inspections with preliminary reports, to be followed by a final report once we are able to complete a full inspection. This is a good example of how we continue to serve the public and support a functioning economy, while minimizing risk to all parties.
Here at Suncorp we are committed to remain in full operation during the COVID-19 crisis, however keeping governmental guidelines and protocols in place to limit exposure for our clients and staff.
Learning Objective: To discuss the dangers of mixing bleach with other cleaners.
The danger of making your own sanitizer can be significant and we thought it timely to send out an Inspection Tip to make sure everyone stays safe. As we navigate our way through the COVID-19 virus, we all understand the importance of maintaining a clean environment around us. Unfortunately, when a shortage of product occurs, people may resort to making their own sanitizing products that may result in dangers they never knew existed. In this document, we will discuss some of the dangers of attempting to mix bleach with various cleaners found around the home.
Chlorine Bleach
Sodium Hypochlorite is the active ingredient in chlorine bleach, it is found in household bleach and many other disinfectants. Sodium hypochlorite reacts with ammonia, drain cleaners, and other acids. Many household products state that they contain bleach on the label.
Mixing Bleach with Acids
When chlorine bleach is mixed with an acid, chlorine gas is given off. Chlorine gas and water combine to make hydrochloric acid.
Chlorine gas exposure, even at low levels and for short periods, usually irritates the mucous membranes (eyes, throat, and nose). This can cause coughing and breathing problems, burning and watery eyes, and a runny nose. Higher levels of exposure can cause chest pain, more severe breathing difficulties, vomiting, pneumonia, and fluid in the lungs. Very high levels can cause death.
Acid Products
Products containing acids include vinegar and some glass and window cleaners, automatic dishwasher detergents and rinses, toilet bowl cleaners, drain cleaners, rust removal products, and brick and concrete cleaners.
Mixing Bleach with Ammonia
When bleach is is mixed with ammonia, toxic gases called chloramines are produced. Exposure to chloramine gases can cause the following symptoms:
- Coughing
- Nausea
- Shortness of breath
- Watery eyes
- Chest pain
- Irritation to the throat, nose, and eyes
- Wheezing
- Pneumonia and fluid in the lungs
Ammonia Products
In addition to using ammonia as a cleaning product, ammonia can be found in some glass and window cleaners, interior and exterior paints, and in urine (use caution when cleaning litter boxes, diaper pails, or toilet bowls).
Mixing Bleach with Other Cleaning Products
Bleach also reacts with some oven cleaners, hydrogen peroxide, and some insecticides. Pool chemicals frequently contain calcium hypochlorite or sodium hypochlorite and should not be mixed with other cleaning products.
Some Common Household Products to avoid mixing
1. Bleach + vinegar = chlorine gas.
This can lead to coughing, breathing problems, burning and watery eyes.
Chlorine gas and water also combine to make hydrochloric acid.
2. Bleach + ammonia = chloramine.
This can cause shortness of breath and chest pain.
3. Bleach + rubbing alcohol = chloroform.
This is highly toxic.
4. Hydrogen peroxide + vinegar = per acetic/peroxyacetic acid.
This can be highly corrosive.
More Resources
- Product labels usually have a toll-free telephone number that you can call to learn more about the product you have purchased. Most manufacturers also have web sites with product information
- If you or someone you know has been exposed to a chemical mixture and is experiencing symptoms of illness, contact a health care provider or emergency response service (911).
For additional information, contact:
Doug Taylor, CRM, CCPI
Managing Director, Risk Management Group
doug.taylor@suncorpvaluations.com
In our July 2019 blog we looked at the advantages of a comprehensive Loss Control Report in a hard market. Given the current market conditions for insurance placement, we thought it would be prudent to offer further considerations that may assist you in placing residential / condominium risk. As we see from the market reaction, losses incurred within this market segment have outpaced many other occupancies; accordingly, we endorse a proactive approach.
Like any other organization, the onus for managing the risk associated with these types of complexes falls on the applicable Boards / Councils and by extension, agents such as property managers and ultimately the unit owners. The steps outlined below should assist in mitigating and alleviating the type and severity of loss:
1. A clearly defined Policies and Procedures document should be drafted and held in place for all unit owners. The document should outline where the responsibilities lie for the Condo Board / Council and owners / tenants. This document is generally outside of the organization’s bylaws, allowing it to be easily amended as needed. The following are our suggested items for this document:
a. All work in any unit or within the building should ONLY be done by a licensed contractor (i.e. certified trades such as plumbers, electricians, carpenters, etc., with proof of insurance provided), as defined by the Board / Council.
b. Procedures should be in place to ensure all units are inspected on a regular basis when a tenant / unit owner will be away for an extended period of time.
c. Dishwashers and washing machines should only be run while the unit is occupied.
d. A clearly defined Emergency Response Plan should be developed and in place for each complex within the property. The Plan should have clear instruction / training provided for on-site residents / staff regarding what to do in the event of an emergency.
e. Insurance requirements with pre-determined coverage limits should be in place for all unit owners / tenants, that clearly define what coverage should be in place.
2. A regular maintenance and inspection program should be implemented and documented throughout all areas of the property. Items to consider are as follows:
a. All gutters should be cleaned on a semi-annual basis (or more frequently if the property is surrounded by trees), to ensure they are flowing as required.
b. All downspouts should have extensions of at least six feet to ensure that water does not pool around the foundation of the building.
c. All mechanical systems (boilers, furnaces, water heaters, make-up air units, air conditioning units, sprinkler systems, etc.) are inspected on an annual basis, with components replaced as required.
d. All walking surfaces should be in good condition and not subject to potential trips and falls. Snow removal, sanding and salting should be done within 24 hours in winter months.
e. Ensure all windows, doors and roofs are in good overall condition, with repairs to flashing, caulking around windows, doors, etc. completed as required and documented.
f. Areas subject to snow load should be cleared as required.
g. All shut-off valves should be exercised (fully closed and reopened) at least once per year, to ensure they function as required.
h. All drains should be inspected, cleaned out and tested on a regular basis, to ensure there are no obstructions and they are draining as required.
i. All rubber water hoses on washing machines / dishwashers should be replaced with a metal braided hose to prevent accidental rupture.
j. All drains from washing machines should be secured in place to the domestic drain to prevent accidental water discharge during the drain cycle.
k. Backflow prevention devices should be installed in all sewer drains.
l. Isolation valves should be provided on each floor for the main water system.
m. Water sensor alarms should be provided in all areas where water leaks could occur.
n. Water heaters should be replaced at a minimum every ten (10) years.
Having a comprehensive Risk Assessment Report on your facility is a huge advantage for brokers to successfully market their client’s business to the industry. A third party, arm’s length report provides an objective overview of the insured premises: the hazards associated in the operation and the controls in place to manage these hazards, so that the underwriter has a clear picture of the risk they are preparing to take on.
If you have any questions on the various Risk Management and Valuation services we can provide, please contact one of our offices and we would be happy to help.
As the Insurance Market Tightens, Professional Appraisal Standards Matter.
Like many other professions, the appraisal profession has developed minimal practice standards. These standards describe the minimal and mandatory scope of work and report content required to provide clients and the public with credible and competent valuation services.
In the US the predominate appraisal standards are known as the Uniform Standards of Professional Appraisal Practice (USPAP). USPAP is maintained by the Appraisal Standards Board which was established by the US Congress in 1989. USPAP is updated every two years, and sets mandatory standards for ethics, competency, appraisals of real property, personal property and business interests, and conducting technical reviews.
Canadian appraisers followed USPAP until 2001 when the Canadian Uniform Standards of Professional Appraisal Practice (CUSPAP) were introduced. CUSPAP is maintained by the Appraisal Institute of Canada and is also updated every two years. CUSPAP is similar to USPAP, however it also sets mandatory standards for reserve fund studies, and appraisals of machinery and equipment.
The “RICS Valuation Global Standards,” which is published by the Royal Institution of Chartered Surveyors (RICS), is widely viewed as mandatory appraisal and consulting standards outside of North America.
USPAP, CUSPAP, and RICS are each recognized globally as premier top tier valuation standards. These standards are accepted and, in many cases, required by all levels of government, lenders, investors and the courts.
How do you know if your appraisal report complies with these standards? A starting point is to ensure that the signing appraiser holds one of the following professional appraisal designations:
ASA – American Society of Appraisers
AACI – Appraisal Institute of Canada
MRICS – Royal Institute of Chartered Surveyors
MAI – Appraisal Institute
In addition to ensuring quality and credibility, adherence to professional standards is also important for errors and omissions insurance coverage. If a party suffers a loss as a result of a faulty appraisal, and the E&O insurance carrier determines there is willful non-compliance then coverage may be denied. Willful non-compliance may occur if an appraisal does not meet professional standards, or if the signing appraiser does not have a professional appraisal designation (ASA, AACI, MRICS, or MAI).
It is recommended that when one engages an appraiser that the service contract stipulates that the services to be provided must be in full compliance with either USPAP, CUSPAP or RICS; and that the report must be signed by a fully qualified appraiser that holds a recognized appraisal designation.
At Suncorp, all appraisal services we provide are fully compliant with either USPAP, CUSPAP, or RICS, and in many cases exceed the minimal standards. All Suncorp Valuation Consultants have either earned or are working towards a professional appraisal qualification. Furthermore, all Suncorp appraisal reports go through a rigorous quality control procedure and are then signed by a Senior Valuation Consultant (ASA or AACI) prior to being published to our client.
Contact Suncorp today for all your valuations needs.
